Usually a folder structure and document naming convention will emerge.Īt Community IT, we’ve seen structures in which a few top-level folders (Finance, Programs, Office Operations) are created by an Executive Director and shared to appropriate staff. However, in our experience, nonprofits who are geared toward more organization are soon dissatisfied with a total free-for-all where documents and folders are saved anywhere/anyhow. Some nonprofits are very comfortable using search to find any document, and have had little interest or need for hierarchy to find or share files. Not all shared folders and shared drives use the same approach, so you have to (re)learn and put some thought into your set up. You may want to move to shared drives and need pointers on organizing that project it’s also an opportunity to deepen understanding on how Google Drive works and how it is significantly different than Microsoft’s file/folder storage paradigm. There are many challenges in moving documents from user-owned My Drives to organization-owned shared drives.
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